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Office and HR Administrator

Core Product

Aeroclass.org is the first ed-tech start-up in the aviation market whose goal is to be the number one online platform for aviation training in the world!

The company is building a wide portfolio of training solutions for aviation professionals: pilots, mechanics, engineers, business managers, lawyers, HR, communication, and marketing. Aeroclass brings aviation training organizations and aviation professionals together who share their knowledge with anyone looking to start a career in the aviation industry.

To join a team of international professionals and be part of this incredible mission, we are looking for an Office and HR Administrator.

Aeroclass.org is a family member of Avia Solutions Group, a leading aerospace services group with what has become almost 100 offices and production facilities worldwide. ASG is significantly backed by the assets of over 7,000 highly skilled aviation professionals, serving more than 2,000 clients throughout Europe, Asia, North America, Australia, and worldwide.

Responsibilities:

  • Coordinate office activities and operations to secure efficiency and compliance with company policies;
  • Handle all incoming inquiries (internal-external);
  • Organization and maintenance of smooth office work, reception, and service of guests;
  • Administrate documents, via internal system (DocLogix); Company documentation and correspondence management (preparation, analysis, administration, and archiving of internal documents);
  • Participation in HR projects;
  • Administering new hire set-up, including office space, IT equipment, and completion of HR forms/documentation;
  • Administration of personnel files (hiring records, layoffs, holiday leaves, amendments to employment contracts, preparation of job descriptions, timesheet records, etc.);
  • Maintaining our work environment, including keeping the office stocked and organized;
  • Taking part in planning and coordination of activities and events: office meals, team outings, birthday celebrations, holiday parties, work anniversaries, off-sites — and think of other new and fun activities and building organization culture!
  • Helping colleagues, CEO, and HR department with a different tasks.

Requirements:

  • Higher Education;
  • Excellent English and Lithuanian written and verbal communication skills;
  • Previous experience working with the DocLogix system can be an advantage;
  • High energy, positive and creative thinking;
  • Excellent communication, organizational, time planning, and prioritization skills.
  • Strong sense of responsibility and ownership;
  • A creative mind with an ability to suggest improvements;
  • Knowledge of office administrator responsibilities, systems, and procedures;
  • Similar work experience would be considered an advantage;

What we offer:

  • An interesting and challenging position within an international company in a fast-moving and fascinating aviation industry;
  • A unique product of the aviation industry;
  • The unique opportunity to connect and build strong relationships over time with assigned customers: from worldwide known companies;
  • Possibility to realize innovative ideas and solutions;
  • Flexible working hours and ability to work from home;
  • Discounts and special offers from various partners;
  • Brand new modern office with free gym, pool and tennis tables, and chill spaces;
  • A buffet that serves a wide variety of food at friendly prices;
  • Children's room where you can leave your kids to play with supervision.

Salary: from 2000€ (gross) + bonus

Salary comment: We will be happy to discuss the specific amount during the interview based on your experience and qualifications.

Apply now at [email protected]

If you are selected, we will be contacting you via email or phone.

IMPORTANT NOTICE: By applying for this role, the candidate agrees to the processing of his / her personal data in accordance with the Personal Data Protection Law, and to their storage by Avia Solutions Group human resources employees. Personal data will not be communicated to third parties without the candidate’s consent. Please review Candidate's Privacy Policy.

Location
Vilnius